Organization Notification Settings
Set default notification preferences for all organization members and lock settings to enforce them, including the new in-app and email channels.
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Set default notification preferences for all organization members and lock settings to enforce them, including the new in-app and email channels.
Organization admins and owners can control notification defaults for all members and optionally lock settings so members cannot change them.
Go to Organization Settings > Notifications.
Each notification setting has two controls:
Active switch
Sets the default on/off value for all members.
Lock button
When locked, members cannot change the setting on their own. The lock icon shows "Locked" or "Unlocked".
When a setting is locked at the organization level, it is also locked for group admins; they cannot override or unlock it.
These categories reach members in the notification bell and by email. The In-app channel is always on; locking or disabling email never removes items from the bell. The Email column sets the org-wide default and can be locked:
Task assignments
Email members when a task or action item is assigned to them.
Approvals & requests
Email members when someone requests access to a project they can grant access to. Access-request notifications go to organization admins and owners.
Post-meeting email
Automatically send a summary email to the meeting host after a meeting ends.
Pre-meeting briefing emails
Send a briefing email before recurring meetings.
Shared meeting minutes
Email users a link to the draft meeting minutes when a colleague shares them. Only sent if the organization has enabled share-link emails to invitees under Organization Settings > Meetings.
Meeting failure notifications
Email users when Cogram is unable to join or transcribe a meeting.
Added to project
Email users when they are added to a project.
Workflow reports
Email scheduled workflow reports to the recipients configured on each workflow.
Click the lock icon next to any setting to toggle between Locked and Unlocked. When locked:
Members see the toggle grayed out with a lock icon and the message explaining who locked it.
Group admins also cannot change or unlock the setting.
Note: Group admins can independently set defaults and locks at the group level for their group members, as long as the organization has not already locked them. Open your group from Group Management and go to its Notifications tab.
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