Project Management Permissions

Control project creation, archiving, and deletion permissions, and manage organization-wide project discoverability defaults.

By default, any user who owns a project can create new projects, archive their projects, and delete them. The Project Management Permissions setting lets you restrict those actions to organization Admins and Owners only.

Enabling the restriction

1. Go to Organization Settings > Projects > Project Permissions.

2. Toggle Restrict project management to admins and owners to on.

Once enabled, the following actions are restricted to org Admins and Owners:

Action	Admins & Owners	Members (project owners)
Create new projects	✓
Archive a project	✓
Delete a project	✓

Members who own projects will no longer see the New Project button, the archive toggle in project settings, or the delete option in the project list.

Note: Org Admins and Owners always retain full project management access regardless of this setting.

When to use this

Use this to keep project creation and removal in the hands of designated administrators.

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Project Discoverability

Any organization member can browse discoverable projects in the Organization Projects tab on the Projects page and request access. Org admins and owners can configure the default discoverability behavior for all projects.

Configuring the org default

1. Go to Organization Settings > Projects > Project Permissions.

2. Under Project Discoverability, use the following toggles:

The org-wide Project Discoverability defaults

Setting	Effect
Enable discoverability by default	When on, new projects are discoverable to all organization members by default. When off, new projects are hidden from the organization directory by default.
Allow project owners to override	When on, project owners can change the discoverability of their own projects in Project Settings. When off, only org admins and owners can change it.

Applying the default to existing projects

Below the toggles, click Apply to all existing projects to set every project (excluding archived projects) to the current org default. A confirmation dialog will appear because this action cannot be undone.

Note: If "Allow project owners to override" is turned off and you apply to all, project owners will not be able to change the setting back on their own projects afterward.

Setting discoverability on selected projects

When you want to update only a subset of projects (for example, to make a few specific projects discoverable without changing the rest) use Set discoverability on selected projects next to "Apply to all".

1. Go to Organization Settings > Projects > Project Permissions.

2. Under Project Discoverability, click Set discoverability on selected projects.

3. In the dialog:

   • Choose Discoverable or Hidden as the target value.

   • Search by project name and tick the projects you want to update.

   • Use Select all on page to quickly tick every visible project, or Deselect all on page to clear them.

4. Click Apply to N projects to save.

Personal projects and archived projects are not eligible and won't appear in the picker. The dialog lists up to 500 projects at a time; refine the search to find more.

Per-project discoverability

Individual projects can be toggled between discoverable and hidden in Project Settings > Project discoverability, as long as the organization allows overrides. If the override is locked by the org admin, a warning is shown explaining that discoverability is controlled by the organization. See Projects: Project discoverability for more details on what discoverable and hidden mean for project members.