In-Person Meetings and Field Reports

Learn how to use Cogram to draft minutes in in-person meetings or to create field reports on site visits.

Download Cogram's mobile app for in-person meetings

To use Cogram to draft minutes in in-person meetings or field reports on site-visits, head to the iOS App Store or Google Play store, and search for "Cogram". Download Cogram's mobile app.

Using Cogram's mobile app

First, sign into Cogram's mobile app using your Cogram account credentials. You can now start a new in-person meeting. Set the meeting title and language and click "Start Meeting".

Cogram will use your phone's microphone to transcribe conversations, and will draft minutes after you click "End Meeting". Cogram's minutes are emailed to you and can be reviewed and exported from the Meeting page in Cogram's web app.

Cogram will attempt to detect different speakers based on the texture of their voice. Different speakers will be enumerated as "Speaker 1", "Speaker 2", etc. in Cogram's transcript and minutes. Cogram typically needs at 30 seconds of speech from a speaker to reliably identify them throughout a meeting. You can name speakers after a meeting is completed in Cogram.

Taking Photos for Field Reports

Cogram's mobile app can also be used to take photos, that are automatically combined with Cogram's notes to draft a professional field report.

In a live meeting, tap on the camera icon to take photos. You can annotate a photo by tapping on the note icon. Tap "Save" to save the image.

Photos can be reviewed and downloaded by heading to the Meeting page in Cogram's web app, and opening the in-person meeting. Look for the "Images" tab to view an album of photos that you captured.

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Using Cogram's web app

If you're meeting in person, for instance in a conference room, and want to use your desktop device or laptop to draft minutes with Cogram, head to Cogram's In-Person page.

Set the meeting name and language and click "Start Meeting".

When starting a first in-person meeting from your browser, make sure you grant Cogram microphone access.

Cogram now transcribes the conversation and will draft minutes when you click "End Meeting".

Naming Speakers for In-Person Meetings

For in-person meetings, Cogram will attempt to detect different speakers based on the texture of their voice. Different speakers will be enumerated as "Speaker 1", "Speaker 2", etc. in Cogram's transcript and minutes. Cogram typically needs at 30 seconds of speech from a speaker to reliably identify them throughout a meeting.

You can name speakers after a meeting is completed in Cogram. Open the meeting in Cogram's web app, and scroll down to "Participants" in the Overview section. Click on a speaker's name to rename the speaker.

After renaming a speaker, Cogram will display a button "Regenerate Notes", to update all meeting notes and summaries with the new speaker name.